Staff

Overview

As part of our commitment to our clients, Cox, Castle & Nicholson seeks highly skilled and motivated individuals to join our team. Our professional staff is committed to the firm's values of providing our clients with the best legal services. 

 

Openings:
Los Angeles

We have the following open positions in our Los Angeles Office at this time:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities.

 

Transactional Legal Secretary

The Transactional Legal Secretary is responsible for providing administrative and secretarial support for a team of four attorneys.  This includes, but is not limited to, preparation of legal documents and correspondence, client billing, timekeeping, expense reports, closing binders, court filings, client interference, scheduling meetings, conferences, depositions, travel arrangements, answering phones, file maintenance, and a wide variety of other clerical duties as needed.

Education and/or Experience:

  • High school diploma or equivalent, with some additional training in word processing and computers preferred.

  • Two years prior legal experience required.

  • Requires knowledge of modern office practices (e-filing, etc.), principals of record keeping, set-up and maintaining filing systems and knowledge of legal phrases terminology, and procedures.

  • Knowledge of Microsoft Word and Outlook required.

  • Knowledge of document management systems such as Worksite/Filesite, DTE. PowerPoint and Excel a plus.

Please submit your resume to: llamoreaux@coxcastle.com

 

Billing Coordinator

Responsible for assisting with all phases of client billing from preparing pre-bills to mailing/electronic submission of statements, maintaining firm-wide timekeeping system (DTE),  updating timekeeper and rate information in the billing system, uploading recovery costs, assisting with month end close, processing A/R and A/P as well as coordinating various projects.

Education and/or Experience:

 4 year college degree with an emphasis in Accounting or Finance is required. Minimum 1 year of accounting experience (in a law firm environment is a plus) , strong Microsoft Excel and Word skills, prior experience with Elite Enterprise,  some technical skills including knowledge of tables/databases, strong written/verbal communication and customer service skills, excellent organizational and tracking skills with an eye for detail.

Please submit your resume to: llamoreaux@coxcastle.com

 

Office Services Clerk

The Office Services Clerk is responsible for maintaining the general upkeep of the office environment, hospitality/conference room set up (including hardware for office presentations (projector, laptop, monitor), maintaining and checking the stock of office supplies, moving boxes, furniture and other materials as needed, reception relief, providing support when needed for the mail/fax delivery and pick-up, photocopying and scanning, troubleshooting of office equipment, etc.

Essential Duties and Responsibilities:

  1. Distribute daily overnight pouch contents to all recipients 
  2. Sort and distribute incoming U.S. Mail at appointed times
  3. Log and distribute all incoming faxes at 1/2 hour intervals throughout the day.
  4. Complete all internal copy requests as needed
  5. Organize and stock copy paper as needed and associated supplies as needed
  6. Provide support for toner change request, copier / printer jams, etc.
  7. Maintain supply stock for copiers, fax machines and postage meters and place service calls as needed
  8. Move boxes, furniture and other materials as needed
  9. Assist with office relocations as needed
  10. Maintain general appearance and organization of office environment
  11. Provide support as needed for hospitality / conference rooms, reception relief, etc. as needed.

Physical abilities include:

Must be able to move boxes and lift up to 40 pounds, bending down to reach lower shelves, lifting/pushing items, stretching to reach things, and standing and walking throughout the day.  Must be able to work full-time 9:30am-6pm (7.5 hours/day , 5 days/week).

Please submit your resume to: llamoreaux@coxcastle.com

 

Accounts Payable Clerk

This position is responsible for assisting the accounting department with processing vendor invoices, expense reports and check printing. Also responsible for assisting the department with filing, photocopying, scanning, data entry, mailings as well as a wide variety of other duties as assigned or as necessary.

Essential Duties & Responsibilities:

  1. Processes vendor invoices for payment, including reviewing for proper authorization to pay, obtaining authorizations as necessary, properly coding to appropriate client and GL codes, and entering vouchers into the Elite system.
  2. Processes expense reports for payment, including verifying that reimbursement requests follow firm guidelines, verifying requests are properly documented, and coding and entering vouchers into the Elite system.
  3. Assists with printing checks and preparing checks and backups for review and signatures.
  4. Mails or distributes checks.
  5. Follows up with vendors, attorneys and staff on all prior balances listed on vendor invoices.

Education and/or Experience:

High school diploma or equivalent required, bachelor’s degree preferred.  One to two years prior accounts payable experience required.  Knowledge and or experience in legal industry a plus.

Please submit your resume to: llamoreaux@coxcastle.com

 

Cox, Castle & Nicholson LLP is an equal opportunity employer and does not discriminate based on an applicant’s or employee’s race, color, religion, sex, marital status, pregnancy, sexual orientation, national origin, ancestry, citizenship, age and physical or mental disability, or any other characteristic protected by state or federal law.

 

Openings:
Orange County

We do not have any open positions in our Irvine office at this time.

 

Cox, Castle & Nicholson LLP is an equal opportunity employer and does not discriminate based on an applicant’s or employee’s race, color, religion, sex, marital status, pregnancy, sexual orientation, national origin, ancestry, citizenship, age and physical or mental disability, or any other characteristic protected by state or federal law.

Openings:
San Francisco

We have the following open positions in our San Francisco Office at this time.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities.

 

Receptionist

The Receptionist is the first point of contact with the firm for many of our clients and visitors, so it is essential to the position to provide exceptional customer service and exhibit a courteous and professional manner at all times and in all situations.  The Receptionist is responsible for managing the day-to-day administration of the reception area, including but not limited to, receiving visitors, directing incoming calls, receiving packages and handling mail, and assisting with overflow work assignments.

Essential Duties & Responsibilities:

  1. Answers and directs all incoming calls to the firm’s switchboard, both external and internal.
  2. Greets and receives clients, job applicants, and other visitors to the firm; determines their need and handles such need as may be applicable to such firm visit (i.e. letting the appropriate person know when their guest has arrived).
  3. Maintains master calendar for reserving and coordinating use of all conference rooms, client and firm team meetings, in-house marketing events, and guest offices. Such reservation and coordination includes ordering food, setting up the conference room with food and beverages, setting up the conference rooms with audio-visual and/or or teleconference as may be needed and re-stock the conference rooms and guest offices with office supplies.
  4. Maintains the reception, lobby, conference rooms, guest offices, and kitchens so they are neat, clean, and organized at all times; communicates with Office Services when additional assistance may be required.
  5. Electronically communicates with the firm to disclose all visitors for security purposes.
  6. Orders and keeps inventory of all firm supplies provided in the kitchens and conference rooms (i.e. coffee, creamer, tea, soup, paper plates, soda, paper towels, utensils, etc.)
  7. Reviews and responds within a reasonable timeframe to all S.F. Reception email’s with an emphasis on conference room requests, lunch orders, building requests, etc.
  8. Coordinates travel arrangements for guests of the San Francisco Office as necessary.
  9. Receives and sorts incoming mail and packages, and works with Office Services for distribution and indexing.
  10. Assists staff and attorneys with light clerical projects, which includes but is not limited to, word processing, distribution of marketing materials, mail distributions, library updates, data entry, document organization, indexing, internal label and file creations, and organizational tasks and special projects as needed.
  11. Provides back-up support for both the Office Services and Records Departments as needed.
  12. Interfaces with department personnel, lawyers, secretaries, and other support staff to exchange information (via email, phone and in-person).
  13. Attends and participates in departmental meetings and office services training opportunities as they are scheduled/ offered.
  14. Responsible for adhering to general safety practices and to any unique departmental safety practices.
  15. In addition to the above, assists with special projects and other related duties as needed.

Education/Experience: 

High school diploma or equivalent, with some prior office and clerical experience (preferred).  Knowledge of Microsoft Outlook and basic office technologies (preferred).

To apply, please send resumes to Julie Stone at JStone@coxcastle.com

 

Transactional Legal Secretary

Our ideal candidate would have a minimum of two years’ experience as a transactional legal secretary, which includes, but not limited to, formatting real estate documents with Microsoft Word and MacPac, preparation of correspondence, client billing, expense reports, client interface, scheduling meetings and conferences, travel arrangements, answering phones, file maintenance and a wide variety of clerical duties.  It is essential to have strong administrative and organizational skills, with an eye for detail, excellent verbal/written communication and customer service skills, a self-starter who is pro-active, resourceful and has the ability to effectively prioritize multiple tasks.

To apply, please send resumes to Julie Stone at JStone@coxcastle.com

 

Cox, Castle & Nicholson LLP is an equal opportunity employer and does not discriminate based on an applicant’s or employee’s race, color, religion, sex, marital status, pregnancy, sexual orientation, national origin, ancestry, citizenship, age and physical or mental disability, or any other characteristic protected by state or federal law.

Staff Recruiting Contact

laurie

 

Laurie L'Amoreaux
llamoreaux@coxcastle.com
310.284.2146